The Accounting Module that is built into the TransFreight Management System® is a complete Accounting solution. This includes Accounts Receivable, Accounts Payable, Fixed Assets, General Ledger, and Payroll.  
     
  Modules:
 
  Accounts Payable (A/P)
 
  The Accounts Payable functions help to manage and control cash disbursements and produce information regarding short term obligations. It records vendor invoices and credits received as well as driver settlement records from the Driver/Contractor Settlement and produces disbursement checks.

 
 
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(Click the headers of each Feature to display details)

  Processing
  Reporting
 
  • Unlimited vendor records (alpha or numeric)

  • Fully integrated vendor database

  • Automatic checking for duplicate invoices

  • Capability to hold or release invoices or parts of invoices for payment

  • Check reconciliation by bank account

  • Provisions for recording manual checks

  • Computes all applicable payments (including advances) for 1099 reporting on owner/operators and agents/brokers

  • Check voiding procedure

  • Check and 1099 document format editor

  • Check Reconciliation

  • Scheduled payables setup for automatic invoice creation

  • New invoice entry and adjustment of existing invoices

  • Check printing for selected vendor type

 
  • Cash requirements forecast based on open payables

  • Vendor history analysis

  • Aged Trial Balance

  • Check Register

  • Vendor master listing

  • Distribution register

  • Cash disbursements

  • Outstanding payables

  • 1099 summary

  • Pre-check summary

  • Contractor Voucher Edit report

  • Contractor settlement summary

 
     
 
     
  Accounts Receivable (A/R)
 
  The Accounts Receivable functions provide for accurate and efficient receivables processing. It creates open receivables records and adjusts the appropriate general ledger accounts.

 
 
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(Click the headers of each Feature to display details)

  Data Entry / Processing
  Reporting
 
  • Cash receipts or customer payments are entered and edited interactively

  • Customer account inquiry

  • Automatic checking for duplicate invoices

  • Create and adjust invoices as well as apply cash to them.

  • Maintains credit rating and credit limit information

  • Prints customer statements upon request

  • Provides for daily balancing of bank deposits

  • Unapplied cash reporting and posting

  • Special provisions for:
    • Third-party payments
    • NSF checks
    • Writing off bad debt accounts
    • General Ledger cash posting for non-accounts receivable cash

 
  • Complete audit trail for receipts

  • Daily registers for cash and receipts posted

  • Customer activity analysis

  • Customer exception report

  • Listing of customers

  • Aged trial balance

  • Cash receipts register

  • Accounts receivable adjustments journal

       
  Credit Collection Management
  Customer Information Management
 
  • Records information assists in making collection calls by:

    • Follow-up date
    • Past the follow-up date
    • Overdue by specific number of days
    • Customer or invoice number
    • Previous calls to the customer, by date or invoice

 
  • Payment information:
    • Days to receive mail
    • Number of days to hold invoices
    • Day of week pays invoices

  • Add or change customer detail information

  • Add or change loading/unloading charges

  • Comments contain additional phone numbers, directions, special instructions

  • Add or change customer detail information

  • Telemarketing ranking

  • Specific customer Bill of Lading information

 
     
 
     
  General Ledger
 
  The General Ledger and Financial Management function maintains detailed accounting data for all accounts. Journal entries are entered interactively as they are sent by the following application functions.
  • Dispatch
  • Driver & Contractor Settlements
  • Billing
  • Accounts Receivable
  • Accounts Payable
  • Payroll
  • License & Permits
  • Equipment Maintenance
 
 
 
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(Click the headers of each Feature to display details)

  Processing
  Reporting
 
  • Financial statements accommodate company, division and/or cost center accounting.

  • Budget information can be varied from month to month and updated at any time

  • Enter/modify/view journal postings.

  • Edit/view G/L unposted detail entries

  • Produces a Balance Sheet listing G/L account

  • Produces an Income Statement

  • Posts all transactions through a selected date

 
  • Balance Sheet
    • Assets Liabilities & Stockholder Equity
    • Comparative Statement of Operations
    • Trial Balance by Account Type
    • Working Trial Balance

  • Journal Listings
    • For all journal entries
    • For a single journal entry

  • Allocation Journal entries

 
     
 
     
  Payroll
 
  The Payroll system maintains employee earnings and deduction records while maintaining proper system controls to assure accurate processing. Company driver records are automatically brought over from dispatch information. Processing includes pay information for hourly and salaried employees which produces checks and provides information for tax reports.

 
 
  Show/Hide Key Features Details.  
 
(Click the headers of each Feature to display details)

  Processing
  Reports
 
  • Payroll invoice entries create new invoices or adjust existing invoices

  • The payroll adjusting feature automatically produces an accounting entry to offset original entry to a zero balance

  • Check Entry Override permits creating supplemental checks, manually adjusting taxes, entering or adjusting new invoices and deductions

  • Void check entry allows you to void a check and (optionally) restore invoices

  • Multiple states tax calculations

  • Unlimited deduction and earning types

  • Comments added per deduction per employee

  • Payroll check W-2 document format editor allows you to change placement of printed information on new forms

  • Automatic accrual distribution to General Ledger

  • Interfaces to third-party payroll companies and direct deposit capabilities

  • Multiple checks per individual per pay period

 
  • Workman's Compensation

  • 941's

  • W-2's

  • SUTA

  • FUTA

  • Employee Pay/deduct Summary

  • State Unemployment Insurance Report

  • Workers Compensation Report

  • State Earning Report

  • Payroll Aged Trial Balance

  • Payroll Pre-check Summary

  • Driver Settlement Sheets

  • Payroll Check Register

  • Employee YTD Earning Report

  • Employee Quarterly Earnings