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The Accounting Module that is
built into the TransFreight
Management System® is a complete Accounting
solution. This includes Accounts Receivable, Accounts Payable,
Fixed Assets, General Ledger, and Payroll. |
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Modules:
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Accounts Payable (A/P)
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The Accounts Payable functions help to manage
and control cash disbursements and produce information regarding
short term obligations. It records vendor invoices and credits
received as well as driver settlement records from the Driver/Contractor
Settlement and produces disbursement checks.
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Show/Hide Key Features Details. |
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(Click the headers of each Feature to display details)
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Processing
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Reporting
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- Unlimited
vendor records (alpha or numeric)
- Fully integrated vendor database
- Automatic checking for duplicate invoices
- Capability to hold or release invoices
or parts of invoices for payment
- Check reconciliation by bank account
- Provisions for recording manual checks
- Computes all applicable payments (including
advances) for 1099 reporting on owner/operators
and agents/brokers
- Check voiding procedure
- Check and 1099 document format editor
- Check Reconciliation
- Scheduled payables setup for automatic
invoice creation
- New invoice entry and adjustment of existing
invoices
- Check printing for selected vendor type
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- Cash
requirements forecast based on open payables
- Vendor history analysis
- Aged Trial Balance
- Check Register
- Vendor master listing
- Distribution register
- Cash disbursements
- Outstanding payables
- 1099 summary
- Pre-check summary
- Contractor Voucher Edit report
- Contractor settlement summary
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Accounts Receivable (A/R)
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The Accounts Receivable
functions provide for accurate and efficient receivables processing.
It creates open receivables records and adjusts the appropriate
general ledger accounts.
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Show/Hide
Key Features Details. |
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(Click the headers of each Feature to display details)
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Data Entry / Processing
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Reporting
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- Cash receipts or customer payments
are entered and edited interactively
- Customer account inquiry
- Automatic checking for duplicate invoices
- Create and adjust invoices as well
as apply cash to them.
- Maintains credit rating and credit
limit information
- Prints customer statements upon request
- Provides for daily balancing of bank
deposits
- Unapplied cash reporting and posting
- Special provisions for:
- Third-party payments
- NSF checks
- Writing off bad debt accounts
- General Ledger cash posting for
non-accounts receivable cash
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- Complete audit trail for receipts
- Daily registers for cash and receipts
posted
- Customer activity analysis
- Customer exception report
- Listing of customers
- Aged trial balance
- Cash receipts register
- Accounts receivable adjustments journal
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Credit Collection Management
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Customer Information Management
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- Records information assists in making
collection calls by:
- Follow-up date
- Past the follow-up date
- Overdue by specific number of
days
- Customer or invoice number
- Previous calls to the customer,
by date or invoice
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- Payment information:
- Days to receive mail
- Number of days to hold invoices
- Day of week pays invoices
- Add or change customer detail information
- Add or change loading/unloading
charges
- Comments contain additional phone
numbers, directions, special instructions
- Add or change customer detail information
- Telemarketing ranking
- Specific customer Bill of Lading
information
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General Ledger
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The General Ledger and Financial
Management function maintains detailed accounting data for all
accounts. Journal entries are entered interactively as they
are sent by the following application functions.
- Dispatch
- Driver & Contractor Settlements
- Billing
- Accounts Receivable
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- Accounts Payable
- Payroll
- License & Permits
- Equipment Maintenance
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Show/Hide
Key Features Details. |
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(Click the headers of each Feature to display details)
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Processing
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Reporting
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- Financial statements accommodate
company, division and/or cost center
accounting.
- Budget information can be varied
from month to month and updated at
any time
- Enter/modify/view journal postings.
- Edit/view G/L unposted detail entries
- Produces a Balance Sheet listing
G/L account
- Produces an Income Statement
- Posts all transactions through a
selected date
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- Balance Sheet
- Assets Liabilities & Stockholder
Equity
- Comparative Statement of Operations
- Trial Balance by Account Type
- Working Trial Balance
- Journal Listings
- For all journal entries
- For a single journal entry
- Allocation Journal entries
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Payroll
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The Payroll system maintains employee earnings
and deduction records while maintaining proper system controls
to assure accurate processing. Company driver records are automatically
brought over from dispatch information. Processing includes
pay information for hourly and salaried employees which produces
checks and provides information for tax reports.
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Show/Hide
Key Features Details. |
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(Click the headers of each Feature to display details)
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Processing
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Reports
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- Payroll invoice entries create new
invoices or adjust existing invoices
- The payroll adjusting feature automatically
produces an accounting entry to offset
original entry to a zero balance
- Check Entry Override permits creating
supplemental checks, manually adjusting
taxes, entering or adjusting new invoices
and deductions
- Void check entry allows you to void
a check and (optionally) restore invoices
- Multiple states tax calculations
- Unlimited deduction and earning
types
- Comments added per deduction per
employee
- Payroll check W-2 document format
editor allows you to change placement
of printed information on new forms
- Automatic accrual distribution to
General Ledger
- Interfaces to third-party payroll
companies and direct deposit capabilities
- Multiple checks per individual per
pay period
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- Workman's Compensation
- 941's
- W-2's
- SUTA
- FUTA
- Employee Pay/deduct Summary
- State Unemployment Insurance Report
- Workers Compensation Report
- State Earning Report
- Payroll Aged Trial Balance
- Payroll Pre-check Summary
- Driver Settlement Sheets
- Payroll Check Register
- Employee YTD Earning Report
- Employee Quarterly Earnings
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