The Dispatch function is an integral segment of the Operations environment. Within this real-time application, it provides information for decision-makers to keep track of all the key factors that impact the productivity and revenues in all aspects of operations.  
     
  Modules:
 
 
  Dispatch Operations
  The Dispatch function is an integral segment of the Operations environment. Within this real-time application, it provides information for decision-makers to keep track of all the key factors that impact the productivity and revenues in all aspects of operations.
   
 
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(Click the headers of each Feature to display details)
  Load/Pro Entry (Booking)
  Quick Dispatch
 
  • Provides for entry or modification of all necessary information for freight movement.

  • Additional instructions or comments

  • Passes data on to freight billing
 		 
  • Enter short haul or repetitious loads that require quick handling, can create up to 99 shipments from one dispatch entry

  • Repetitive Shipments that are used over and over with a specified Shipper and Consignee can be stored as a Standard order using the same routing, rating, and special instructions
       
  Dispatch
  Shipment Planning
 
  • Displays company's resources such as drivers, tractors, and trailers by load status, by region, or area/city. Aides dispatcher's timeliness and efficiency of assembling available resources to freight shipments

  • Displays shipments (Inbound and Outbound) by region or area/city

  • Message system for drivers.

  • Dispatch a freight shipment.

  • Freight shipment types:
    • Truckload
    • Multi-stop truckload
    • More-than-Truckload
    • Less Than Truckload (LTL)
    • Refrigerated
    • Bulk Tanker
    • Dedicated Carrier
    • Intermodal
    • Private Fleets
    • Containers
 		 
  • Available Loads and Inbound Equipment displayed by area/city.

  • Make tentative assignments with the available drivers and equipment in order to pre-plan shipments in advance.

  • Equipment status and Location.

  • Automated optimal dispatch calculation based on time & deadhead miles
  Routing will calculate most practical route with selectable options
  Equipment & Driver Tracking
 
  • Route optimization by best time or best distance.

  • Truck minimum clearance restrictions

  • Seasonal road-condition restrictions.

  • Toll road usage assignments.

  • National border crossing assignments
 
  • Tracks shipments, drivers, and equipment. Dispatch has real-time access to information on all equipment and driver activities.
       
  Driver Check Calls
  Telemarketing
 
  • Each contact with driver is logged with current time, date and location

  • Failure code can be issued by dispatcher for missing pickup or delivery times and/or other company violations

  • Making check calls includes recording additional pay, advances, purchase orders; verifying pieces, weight, and Bill of Lading numbers, pallet tracking, and recording OS&Ds.

  • Waiting messages are given to driver and logged by dispatcher with date and time given.

  • Allows for accurate inventory on pallets, which tracks movements into and out of customers and/or trailers

  • Records the number of good and bad pallets exchanged.

  • Keeps track of each driver, tractor, trailer, and customer in every pallet transaction
 
  • Improved equipment utilization by pre-planning backhauls in and out of specific marketing areas

  • Customer's credit status and ranking, and multiple contacts with phone numbers for shipper.

  • Comments and special instructions per customer per location

  • Automated best backhaul ranking based on deadhead miles
       
  Management Reporting
  The records created by the Dispatch system are integrated with the following applications:
 
  • Displays shipments (assigned and unassigned) coming out of an area (region).

  • Displays shipments (assigned and unassigned) coming into an area (region).

  • Lists locations of trailers, tractors, pallets by area (region) and availability

  • Produces deadhead mileage reports

  • Allows audit of deadhead miles, deadhead percent, and round trip revenue per mile on pre-planned backhauls prior to dispatch.
 
  • Contractor/Driver Settlements

  • Auto Rating.

  • Freight Billing

  • License & Permits

  • Fuel Tax

  • Driver Logs

  • Accounts Receivable

  • Accounts Payable

  • Payroll

  • General Ledger
 
     
  Accidents Module
  Accidents is a very detailed and efficient recording and reporting function to track reported accidents, losses and driver incidents.
   
 
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  Detailed Accident report by:
 
 
  • Driver ID

  • Type of Accident

  • Tractor, Trailer Numbers

  • Location: City, State

  • Number of Injuries

  • Number of Fatalities

  • Hazardous Material Involved
 
  • Witnesses

  • Police Report

  • Other Vehicles

  • Damage Estimates

  • Insurance Company Claim Number

  • Accidents Register

  • Accidents by Driver/Tractor/Trailer
 
     
  Claims
  The Claims function records and tracks OS&D (Over, Short or Damaged) information along with associated claims. Details of the resulting claims are tracked throughout the investigation and settlement/payment of such incidents.
   
 
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(Click the headers of each Feature to display details)
  Claims
  Inquiries
 
  • Provides for tracking recording information concerning potential claims by:

    • Tractor

    • Trailer

    • Driver

    • Shipper

    • Shipment Number
 
  • Search information by:

    • Claim number

    • Claimant

    • Accident by date

    • Driver/tractor/trailer

    • Insurance claim number

    • Shipment number
       
  Reporting
   
 
  • Claims register

  • User-defined reports
   
 
     
  Containers
  A container load is handled just like a normal truckload pro. The only difference is that these loads use containers (with a possible chassis) instead of trailers. On the equipment assignment screens, the labels are trailer and converter.
   
 
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Container loads can be:
 
  Inbound
  Outbound
  A loaded container is to be taken from a ship to a customer and returned.   An empty container is to be picked up from the ship, taken to the customer, and returned loaded (or exchanged for a loaded) and returned loaded
       
  Domestic
   
  A container is moved from one customer to another.    
  • Every time a container is picked up or returned, a TIR form is received. This is the receipt!

  • The process of picking up and returning containers is called DRAY.
    This function in the system is used to:
    • Track container for which the carrier is responsible.

    • Create the equipment record for the container/ chassis so that they show up in the trailer inventories and can be further dispatched.

    • Remove the equipment record when the container/chassis is returned.
 
 
     
  Driver Logs
  The Driver Logs function provides an automated procedure that audits each driver's logs for compliance with the DOT regulations. Controls for handling violations and reporting are designed to maintain compliance with DOT requirements.
   
 
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  Company Reporting
  DOT Reporting
 
  • Driver Log Violation

  • Driver expiration report

  • Drivers hour report

  • Driver failure report.

  • Driver violation letter
 
  • Provides documentation for auditing of compliance

  • Date of last physical

  • CDL license expiration

  • Record of pass violations

  • Driver hours violation:
    • 10 hour rule
    • 15 hour rule
    • 60 hour rule
    • 70 hour rule
 
 
 
     
  Driver/Contractor Settlements
  The Driver & Contractor Settlements is fully integrated with Operations to provide accurate and timely settlements after the freight has been delivered. After each freight shipment has been settled, the information is sent to Payroll (for Company drivers) or Accounts Payable (for Owner Operators and Trip Lease drivers). A settlement document is printed along with the check to provide drivers with a complete audit of revenue and expenses.
   
 
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(Click the headers of each Feature to display details)
  User defined Pay Periods
  Settlement documentation printed for detailing
 
  • By Trip.

  • Weekly

  • Bi-weekly.

  • Monthly
 
  • Advances.

  • Revenue.

  • Expenses

  • Net pay (for company drivers) sub-totaled before Deductions such as insurance, savings plan, taxes
       
  Owner Operator Deduction
  Paperwork
 
  • Escrow charge, loans, etc
 		 
  • Tracks receipt of required driver paperwork.
       
  Driver Method of Pay
  Advances
 
  • Percentage of total revenue mileage (loaded or deadheaded) flat rate.
 		 
  • Every outstanding advance can be viewed to prevent a negative driver net pay.

  • Can be collected in whole or part, allowing advance to be divided into scheduled payments.
       
  Revenue
  Multi Environment
 
  • Shows revenue on contractor settlement
 		 
  • Supports multi-companies and multi-divisions.
       
  Freight Billing
   
       
       
 
     
  Fuel Interfaces
  The Fuel Interface software offers several automated functions which provide a communication link between TransFreight Management System® and with third-party fuel service companies.
   
 
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  Creates
   
 
  • Advances for drivers.

  • Automatic check-calls at purchase location.

  • Fuel purchases for fuel taxes.
   
 
     
  Fuel Tax
  The Fuel Tax function determines the state and federal fuel tax liability by the information received from Operations. An inventory of the miles the vehicle traveled and fuel purchased by state are maintained for each freight shipment.
   
 
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  Controls accuracy of data collection for
  Reporting
 
  • Miles

  • Gallons

  • Number of fuel tickets.

  • Charging Owner/Operators or Trip Lease drivers for tax incurred
 
  • Miles and fuel purchases by the day and month

  • Miles and fuel purchases by the day and month

  • Fuel purchases by tractor within state

  • Miles traveled by tractor within state

  • Mileage summaries by tractor or trailer

  • Fuel tax summary by tractor within state with:
    • miles traveled
    • fuel purchased
    • fuel consumed
    • Computed tax liability
 
 
 
     
  Electronic Document Imaging
  The critical decisions of any transportation business organization is dependent upon quick access to their accurate business information. The majority of all available information is in paper form, filed away in folders in filing cabinets. Electronic document imaging replaces critical paper documents with digitized images which are stored and accessed from computer workstations.
   
 
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  Basic Functions of document imaging System
   
 
  • Image Scan - Scans a physical document and stores it as an image document on optical or magnetic disk

  • Image Display - Retrieves and displays an image document in a window on a workstation.

  • Image Print Output - Creates a print file from an image document and sends it to any image - compatible printer with graphics capability.

  • Fax - Faxes an image document to a remote fax machine.

  • Communications and Enabling
   
 
     
  License & Permits
  The License & Permits function provides for accuracy and timely accounting of license and permit costs, and their assignment to respective vehicles.
   
 
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  Record Keeping
  Reporting
 
  • Purchase of license and permits are stored with appropriate accounting information

  • Maintains inventory records per vehicle assignment

  • Accounting records are created automatically by type of permit or license and by ownership of vehicle

  • Amortizes cost of the permits and licenses to limit impact of monthly expenses
 
  • Listing of licenses and permits due to expire by user defined date period

  • Listing of vehicles with inventory of licenses and permits by state or by unit

  • Appropriate journal entries created
 
 
 
     
  Mileage Interfaces
  The Progressive Transportation System offers direct integration of several mileage interfaces including Rand McNally's Milemaker and Information Software's Prophesy. These integrated databases can update operations, payroll, fuel tax, auto rating, tariff and routed miles.
   
 
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  Functions
    
 
  • Household Movers Guide miles (HHG)

  • Over 155,000 points using over seven billion routing combinations

  • Mileage, routings, driver directions

  • Fuel tax miles and driver log audit interface

  • Captures Point-to-Point mileage information for PDS routing files
   
       
 
     
  Ratings & Tarrifs
  Auto Rating and Tariffs are designed to accurately rate freight bills with limited interaction and lost of productive time. This program reads shipment information from Operations functions and automatically applies the appropriate rate to compute the shipment and accessorial charges. It is also capable of recording quotes, contracts, and tariffs to be used on specific shipments.
   
 
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(Click the headers of each Feature to display details)
  Methods of Rating
  Rate Maintenance
 
  • Commodity class

  • Accessorial charge

  • Origin and/or destination (city, state, zip, or area)

  • Mileage breaks

  • Weight

  • Zip code
 
  • Add, modify or delete rates

  • Change rates by percentage or by amount with effective date

  • Selective reporting of stored tariffs, quotes, and contracts
       
  Rate Computations
   
 
  • Gallons

  • Miles

  • Min/Max rates

  • Gross Pay Percent

  • Hundred Weight

  • Hourly Rate

  • Tons

  • Percent of Revenue

  • Piece Rate

  • Each

  • Square Yard

  • Rate Tables (Min/Max Ranges)
    • Weight
    • Mileage
    • Pieces